Hosting Outdoor Parties and Staying Warm

Hosting Outdoor Parties and Staying Warm

Welcome To Our Blog

Looking for event rentals for your party or special event? Tent Guys has you covered with everything from tents to tableware. Whether you need a cozy space for a small gathering or a grand setup for a big bash, we have the right products and services for you. Browse our products or talk to our friendly staff to plan your perfect event today.

Event Rentals

In anticipation of upcoming holidays and events, people are preparing to host friends and families at their homes. Between Christmas travel, the New Year, Valentines, the Superbowl, and others, the pressure on hosts to deliver is at a peak during the winter months.

If this year has taught us anything it’s that life is unpredictable. Proper planning is necessary to take on whatever is thrown at us. Party hosting is no different. Finding ways to provide a great experience for your guests while also trying to follow many of the recommended precautions for gatherings is increasingly difficult.  

Some are looking to the warmer months wistfully, remembering the flexibility they had to move in and outside.

With the rentals offered by Tent Guys, moving outside comfortably, is an option now on the table.

Moving outdoors, strategic planning, and an understanding of ways to keep visitors warm are some of the keys to a successful season of holiday hosting.

Staying Safe

With a new COVID-19 variant, Omicron, folks are trying to find solutions to maintain holiday fun. 

Bringing in people from all over can cause some real concern for a host. Point blank, the CDC says, “Indoor spaces are riskier than outdoor spaces where it might be harder to keep people apart and there’s less ventilation.”

Keeping outdoors and maintaining some distance is another way to prevent possible holiday tension. It provides the host with peace of mind and keeps dinner conversations away from questions about a relative’s safety measures.

Proper ventilation remains one of the key ways to make sure you and your guests stay healthy. Keeping air moving prevents potentially infected droplets from being inhaled, or exhaled, and spread. Fan with Mount Charlotte NC

Tent Guys also have rentals beyond just tents to keep folks safe. The High Top Cocktail Table guarantees a place for your party’s snacks and also encourages the movement of your guests to prevent tight congregations. While the 20″ Tent Fan W/Mount keeps the airflow going, even in tight situations.

We know that folks do not want to miss their holiday celebrations. Or risk not seeing those they have already spent the better part of a year missing. Tent rentals are the compromise between necessary safety precautions and maintaining long-standing traditions.

Not to mention, health boards across the world are encouraging get-togethers to be outside and spaced, coupled with other safety measures. While families looking to celebrate in colder areas see that recommendation as a good way to shiver, with little room for festivities. No host can pull off a successful party if everyone is occupied with thoughts of a warmer space.

Thankfully, heating outdoor spaces is an ever easy option for those party planners. Finding the appropriate amount of heat to keep everyone warm and comfortable can be difficult. Luckily, there is a useful tip to gauge how much you need to keep your guests warm and happy.

BTU’s and Heating Guide

A BTU is a “British Thermal Unit” that measures the amount of heat necessary to raise the temperature of a room or area. BTUs can come from a wide array of sources, with people even being capable of generating around 750 units! 

BTUs are used as both a mechanism to understand what is needed to cool or heat an area. A factor often utilized by people in the professions of heating and air. While it may seem a little daunting to understand, it’s a fairly easy concept to grasp. Especially the necessary information for a party planner on the search for comfort.Patio Heater Rental Charlotte NC

 The most useful rule of thumb is simple, around 1 square foot needs 150 BTU’s to heat.

Factor in the fact that your guests will generate some heat from their home, gauge what tent you’re looking to rent, and you’ll have the solution to the headache that comes with outdoor winter planning.

Let’s say you’re renting the 30×60 tent. That’s a whopping 1800 square feet to heat! And according to our rule of thumb, you would need around 270,000 BTU’s to heat the tent to comfort. The 170k BTU heater, offered by The Tent Guys, would make a dent in your heating needs. To ensure warmth one would pair the 80k BTU heater also offered. While the 100 ft or 50 ft extension cord would be a necessary addition to make sure you’ve got the power to keep the heat throughout the day and night.

That’s obviously a large example. Smaller holiday parties of 10ish family members would necessitate much less preparation. With the 15×15 tent being a way to make sure most families can have everyone included. Though, with the lack of sidewalls on smaller options, the solution can be a bit trickier.

The larger BTU heating units mentioned above would likely do the trick for a small gathering. However, being in an open space also opens up your options. Since you’ll likely be looking for heat in all directions, the patio heater is an attractive choice. Its sleek tall design will blend into a backyard or porch setting, while also doing the trick of the options listed above. It also brings more versatility than the two listed above, with more freedom for placement and movement at a lowkey gathering. For those in areas without direct sunlight or cooler climates in general, I’d recommend doubling up on the patio heater for maximum comfort. 

Heaters, alongside the body heat generated by guests, would create a lively and comfortable space to host your holiday parties. As long as you know what to expect temperature-wise, the size of the event you’re hosting, and the rule of thumb of BTUs, you’ll have no problem navigating a winter get-together!

Bringing the Comfort of Home Outdoors

Being warm isn’t the only prerequisite to having a nice holiday party. In addition to bringing heaters outdoors, you’ll likely need some of the other offered rentals.

The French Doors create a feeling of glamor and provide the option for increased airflow if you opt for a tent withFrench Door Rental Charlotte NC sides. Dance floors encourage some movement and also is a great way to generate some heat. With options ranging from 12×12 to 20×20, you’ll be able to accommodate the dance moves of every extended family member. If you’re looking to hydrate after dancing, the 120 Quart Cooler is a great add-on to make sure the drinks stay cold while you stay warm. Lighting options are also an important way to bring some coziness to your outdoor venue. With the 8 Globe String light being the most simple option for some ambiance and one that fits in with a backyard party. While the Curtain Twinkle Lights are a more extravagant route. Whatever accessories you go with, you’re likely to have a great time. 

With event planning and BTU studies already in your rapport, it’s vital to study up on your organization. Smart placement of your accessories and rentals is a way to deliver on your vision. Stagger your tent set up to fuse both comfort and safety. A great example would be placing your dance floor in the cooler parts of the tent while leaving your seating options in the naturally warmer areas. That, along with other good planning, are ways to keep everyone, happy and warm.

Wrapping Up

Tent rentals are a surefire way to follow the recommended safety measures and bring in loved ones for a much-needed season of celebration. With options ranging from modest, like the 15×15 tent, or grand, like the 30×60 tent. You have ways to accommodate every family member and friend that wants to visit. 

I would highly recommend the 170k BTU heater, even for smaller occasions. With a lack of sidewall on smaller tent options, you want to make sure that everyone stays warm and comfortable, with the option to turn the heating down as needed.  

While we continue to look at uncertainty in many facets with the approaching event season, you can rest assured, moving outside does not have to mean you have to compromise warmth and comfort. Experts at all levels are pushing you outdoors and you might as well do it with as much style as possible. 

The final bonus everyone can get behind, moving outdoors prevents that final push for holiday house cleaning that all hosts dread. If you’re still eying your options for your Super Bowl party with your friends, or your annual family gathering, with the options provided by Tent Guys, the outdoors are looking increasingly welcoming.

 Enjoy your holiday season! And most importantly, stay safe and stay warm!

Share This Story, Choose Your Platform!